US
Role Description
Our client is seeking a highly motivated, self-directed professional who thrives in a fast-paced and dynamic environment. This role provides essential administrative and organisational support to equity long/short investment teams. The successful candidate will be intellectually curious, perceptive, discreet, and demonstrate the highest standards of integrity. They must be comfortable interacting with a wide range of internal and external stakeholders in a polished, professional manner. Excelling in this role requires the ability to manage multiple priorities while consistently delivering high-quality work with reliable follow-through.
Main Responsibilities
- Coordinate and manage internal and external meetings, ensuring efficient use of time and resources
- Track, log, and validate corporate access activity and broker interactions
- Oversee calendar management, including identifying and resolving scheduling conflicts and ensuring teams are fully prepared for meetings (e.g., materials, logistics, travel)
- Arrange complex domestic and international travel for team members
- Prepare, submit, and reconcile expense reports in a timely manner
Essential Skills
- 3–5 years of administrative assistant experience; within financial services is essential
- Proven ability to perform effectively in a fast-paced, evolving environment
- Excellent written and verbal communication skills
- Strong proficiency with Microsoft Office
- Exceptional time-management skills
- Ability to handle sensitive and confidential information
- Strong organisational skills and meticulous attention to detail
- Proactive approach
- Professional, mature demeanour
- A collaborative team player who can also operate independently